Adopted on 9th February 1855 and as amended by the General Meetings held on
November 22nd 1870 and Tuesday 14th April 1998
1. The name will be the Jedforest Instrumental Band ("the Band")
2. The Aim of the Band is to advance the education of the public in the art of brass
band music in Jedburgh and surrounding area. In furtherance of the above objects,
the Band will undertake the following:
a) the running of a Brass Band;
b) achievement of the highest possible musical standards;
c) provide teaching and training of young people and adults in musical theory
and playing brass instruments.
All income and assets of the Band will be devoted to the furtherance of the above
objects of the Band. No payment will be made to Members of the Band, except for
payments in good faith for professional services and legitimate expenses.
3. Membership of the Band will consist of two categories of Members :
a) Ordinary or performing Members - qualified by playing in the Band;
b) Honorary or non-performing Members - qualified by acceptance at an
Annual General Meeting.
Both categories of Member will have equal rights and responsibilities, except as
indicated.
4. An Annual General Meeting (AGM) of the Band will be held annually in October or
November. The AGM will be called, between 2 and 4 weeks in advance, by :
a) advertisements in the town;
b) a notice in the Band Hall.
5. Extraordinary General Meetings (EGM) of the Band may be called for urgent or
necessary business, giving notice in the same way as for an AGM and
stating the purpose of the meeting by :
(a) the President, with agreement of the Committee; or
(b) at the request of six Members in writing to the Secretary.
6. Membership of the Management Committee will consist of the Office Bearers
and of elected Members. Office Bearers will consist of a President, a Vice-President,
a Conductor, a Secretary, a Treasurer, and a Librarian, and will be appointed
annually at the AGM. Other Members of the Management Committee will consist of
six Ordinary Members and two Honorary Members, of whom half will retire annually
at each AGM, and will be eligible for re-election.
Election and appointments will be decided by a majority of votes of Members at the AGM.
Casual vacancies may be filled at an EGM, or by the Management Committee until the
following AGM.
The quorum of the Committee is four.
7. An Auditor will be appointed at the AGM, by a majority of votes.
8. Honorary Vice-Presidents may be appointed by the AGM in recognition of their
service or value to the Band; appointments will be for life. Honorary Vice-Presidents
will have no voting or executive rights (except as individuals qualified in another
way), but may be consulted or may be requested to undertake activities for the Band.
9. The President will chair all General and Committee meetings, and will conduct the
meeting. The President will have a casting vote in addition to his or her original
vote.
10. In the absence of the President, the Chair will be taken by the Vice-President.
If neither is present, the meeting will elect a Chair with the same powers and
duties as the President..
11. The Secretary will undertake the duties of correspondence on behalf of the Band,
the recording of Minutes, the organisation of meetings, and the provision of
information to the Band Members. Specific activities will be as detailed in the
Band's Byelaws as determined from time to time by the Management Committee.
12. The Treasurer will be responsible for the control of all financial transactions
of the Band, and for presenting a Statement of Accounts to the AGM.
Specific activities will be as detailed in the Band's Byelaws as determined from
time to time by the Management Committee.
13. The Conductor will be responsible for the musical direction of the Band, and will
have the entire control of the players in rehearsals and performances, and will
appoint a Sub-Conductor in consultation with the Management Committee. Specific
activities will be as detailed in the Band's Byelaws as determined from time to
time by the Management Committee.
14. In the absence of the Conductor, the Sub-Conductor will have the same duties and
responsibilities as the Conductor.
15. The Auditor will, prior to the AGM, inspect and analyse the Treasurer's statement
for the year, and will check this against the vouchers, Bank Book, and Minutes,
and will report to the AGM about the Band's financial position.
16. Meetings of the Management Committee will be held monthly, or as determined by the AGM.
Extraordinary Committee meetings can be called by the Secretary, with the agreement
of the President or Vice-President, or any four Committee Members; the Secretary
must give a notice of the business of Extraordinary Committee meetings.
The Management Committee has the power to transact and direct all business, subject
to the approval of the AGM (except for necessary expenses), enact any Byelaws to
cope with unforseen circumstances (subject to the approval of the AGM), to appoint
Sub-committees, to suspend any player, hear the appeals of players, and consider
and decide on complaints by players.
17. To be accepted as a Performing Member (player), the only requirement is a love of
music, and particularly of Brass Bands. Membership, participation, and appointment
to any playing position within the Band will be made entirely on musical aptitude
and ability, and on no other criteria.
18. All the property of the Band (premises, instruments, music, etc) is vested in the
President, Vice President, Secretary, Treasurer, and Members of the Committee, held
in trust on behalf of the Band. They may request any individual at any time for
return of instruments and other Band property.
19. The Management Committee will be responsible for drawing up and amending from time
to time the byelaws for the running of the Band, amendments to be ratified by the AGM.
The Constitution and Byelaws will be displayed in the Bandroom.
20. The Constitution may be amended at a General Meeting under the conditions that the
nature of the proposed amendments must be given in advance, and that a vote of 2/3rds
of the Members present is required to approve a change.
21. Any resolution for closing down the Band, or disposing of its assets (except disposals
in the normal course of events) requires the agreement at a General Meeting of 9/10ths
of the Members present; these must have been Members for at least 3 years.
No proceeds of the disposal of assets will be paid to any Members of the Band, but will
be transferred to a recognised charitable body with similar objects to the Band.
